Content calendar

Every post, from idea to live.

Content plans live in one spreadsheet and drafts in another; keep each piece as one task you can follow to publish.

Content · Board

Step by step

A calendar that moves.

One project, its sections as stages, and the same tasks in the calendar.

Step 1: Set up the stages
Create a Content project with the sections Ideas, Drafts and Review before Done. On the board they are the columns, in that order.
Read about Kanban boards
Content · Board
Step 2: Give each piece a publish date
Type the piece with its date and channel tag in quick add. The due date is the day it goes out.
Read about Quick add
Quick add
Launch post thursday @blog p2
Title
Launch post
Due
Thu 22 Oct
Priority
P2
Tags
@blog
Customer story 3 nov @case
Title
Customer story
Due
Tue 3 Nov
Tags
@case
Step 3: See the week in the calendar
Switch the project to Calendar to see what goes out on which day, and drag time blocks in to write each piece.
Read about Calendar and time blocking
Content · Calendar
Step 4: Repeat the regulars
Newsletters and monthly roundups repeat by themselves. Each one sent is logged in the Logbook while the task moves on.
Read about Recurring tasks
Quick add
Send the newsletter every tuesday 09:00
Title
Send the newsletter
Due
Tue 20 Oct
Time
09:00
Repeats
Every Tuesday

Views to use

Tips

Use one tag per channel (@blog, @newsletter, @social) and save a filter for each.
Put drafts and images on the task as attachments, and feedback in its comments.
Invite a freelance writer as a guest to the content project, at no cost.
Subscribe to your tasks in Google or Outlook Calendar to see publish dates next to your meetings.

Kanban boards
Sections as columns. Drag a card and the list follows.
Calendar and time blocking
Drag tasks into the week, next to the meetings from your other calendars.
Recurring tasks
Routines in plain words, from completion if you like, with Skip this time.
Comments and collaboration
Comments with mentions, files, presence and a history of every change.

Are the board and the calendar separate plans?

No. They are views of the same project: a card moved on the board or a date changed in the calendar shows in both.

Can I track several channels?

Yes. Give each piece a channel tag, and save a filter per tag to see one channel across projects.

Can I attach drafts and images?

Yes. Files attach to the task, and images show as thumbnails.

Does moving a card to Done complete it?

Yes. Dropping a card in the project's Done column completes the task, the same as ticking it in the list, with the same Undo.

Create an account, start a Content project and switch it to Board.