Tasks and projects, alone or together
Get everything into flow.
A calm task manager for small teams and for you. Capture in a second, plan the day, share in one click.
Free to start, no card needed. During the beta everything is free.
Why thisflow
Quick on your own, calm together.
Personal to-do apps are quick but thin on sharing. All-in-one work tools share everything, once you have configured them. thisflow keeps the speed and adds what a small team needs, with four fixed roles and nothing to set up.
See the plans< 50 ms
for every action, measured in a project with 1,000 tasks. Your tasks live on your device, so nothing waits for the network.
Features
Everything in one place, nothing in the way.
Every task opens in the same panel, from every view.
Capture anything in a second
Quick add reads the date, time, priority, project, tags and people as you type, in English and Swedish.
Plan your day, then focus
In the morning, Plan your day suggests what could be today. One click moves each task.
One task, three views
List, board and calendar show the same tasks. Sections are headings and columns at once.
Together without the weight
Share by link or email and pick a role in the same dialog. Guests are free on every plan.
Block time, then start the timer
Drag tasks into the week's hour grid in 15-minute steps, see your other calendars beside them, and focus for 25, 50 or 90 minutes with breaks.
How it works
Three steps, every day.
- 01
Capture
Type it, forward it, say it or paste it. Everything lands in your Inbox or the project you name.
- 02
Organize
Sections, priorities, tags, assignees and dates, set from the keyboard or with a drag.
- 03
Flow
Plan the day, block the time, focus on one thing, and wrap up what is left.
Who it is for
Made for small teams.
For you
Your own list in order, free to start. Pro adds unlimited projects and AI for one person.
thisflow for youSmall teams
Shared projects for 2 to about 50 people, with roles, a board and comments, and no seat minimum.
thisflow for small teamsAgencies and their clients
Invite clients as guests. They see only what you share and never need a paid seat.
thisflow for agencies
Integrations
Works with what you already use.
Bring tasks in from where they start, and see them where you plan.
Google Calendar
Your tasks in your calendar, your events next to your tasks
Outlook Calendar
The same private feed and read-only overlay
Apple Calendar
Subscribe from iCloud, see your events in the week
Slack
/thisflow, save a message as a task, mentions as DMs
Email to task
Forward from Gmail or Outlook to your private address
MCP
Claude and other AI assistants manage your tasks
REST API
Personal tokens for your own scripts
Import
Todoist, Asana, Trello, TickTick, ClickUp, Linear and CSV
- per action, even offline
- < 50 msper action, even offline
- and guests are free
- 4 rolesand guests are free
- data stored in Stockholm
- EUdata stored in Stockholm
- AI included in Pro and Team
- 0 creditsAI included in Pro and Team
Pricing
Simple prices, guests free.
Pay per person with no seat minimum. During the beta everything is free.
Free
For getting started, alone or with a few people.
€0/ month
Pro
For one person who lives in their tasks.
€2.49€3.99/ month
billed yearly (€29.88)billed monthlyor €3.99 billed monthly
Team
For teams that share projects every day.
€4.99€6.99/ person / month
billed yearly (€59.88)billed monthlyor €6.99 billed monthly
Questions and answers.
Is thisflow free?
Yes. The Free plan costs nothing and has every view, quick add and sharing, with 10 projects, 3 members and 5 guests per workspace. During the beta everything is free, including what will be part of Pro and Team.
Who is thisflow for?
Small teams and agencies, from 2 to about 50 people, who share projects every day and want something lighter than an all-in-one work tool. It works just as well alone, on Free or Pro.
Do guests cost anything?
No. Guests see only the projects you share with them and never need a paid seat. Free allows 5 guests per workspace, Pro 10, and Team 5 for every member.
Where is my data stored?
On our server at UpCloud in Stockholm, Sweden, with backups on the same server for 14 days. Your tasks are also kept on your own device so the app works offline. We do not sell data and we show no ads.
Does it work offline?
Yes. thisflow keeps your tasks on your device, so you can add, edit and complete them without a connection. Changes sync when you are back online, and the app tells you if something could not be saved.
Is AI included?
Yes, in Pro and Team at no extra cost: Text to tasks, Suggest steps and Ask thisflow, with a fair-use limit of 100 suggestions per person and day. There are no credits to buy. Speaking a task uses your browser's speech recognition and works on every plan.
Can I bring my tasks from another tool?
Yes. thisflow imports from Todoist, Asana, Trello, TickTick, ClickUp and Linear, and from a CSV file, which covers Jira, Notion and monday.com. Sections, subtasks, labels, assignees, due dates and comments come along where the other tool has them.
Is there an app for iPhone and Android?
thisflow runs in the browser and can be installed as an app on iPhone, Android and the desktop, where it opens without a network. Native iPhone, Apple Watch and Android apps are planned.
Write down the next thing.
Create an account in a few seconds with an email link or Google. During the beta everything is free.