Plan your week

A week planned in minutes.

Monday starts with a list too long for the week; here is how to see it, fit it and finish it.

Week

Step by step

From a long list to a week.

Four steps: once at the start of the week, once a day, and once at the end.

Step 1: Look at what is coming
Upcoming shows the next seven days one by one, then the rest of the month. Move what does not fit to another day, or to Someday.
Read about Tasks and lists
Upcoming
Step 2: Give each task its hour
Drag tasks into the week's hour grid, next to the meetings from Google, Outlook or iCloud. A block is as long as the task's duration.
Read about Calendar and time blocking
Week
Step 3: Plan each morning
Each morning, Today offers to plan: overdue tasks, the Inbox and what is coming, with one click for today, tomorrow or Someday.
Read about Plan your day and focus
Today
Step 4: Close the week with a review
Add a weekly review that repeats every Friday. From 16:00, Wrap up shows what got done and moves the rest.
Read about Recurring tasks
Quick add
Weekly review every friday 16:00
Title
Weekly review
Due
Fri 23 Oct
Time
16:00
Repeats
Every Friday

Views to use

Upcoming
The week ahead, day by day, to see what is coming and move what does not fit.
Calendar
The hours of the week, with your meetings in grey, to give each task its time.
Today
The day in front of you, with Plan your day in the morning and Wrap up at the end.

Tips

Give tasks a duration (“for 45m” in quick add) so the calendar shows how full the week really is.
Save a filter for P1 and P2 tasks due in the next seven days, and start the review there.
Park ideas in Someday instead of giving them a date you will move anyway.
Away a week? Skip this time moves the review on without marking it done.

Calendar and time blocking
Drag tasks into the week, next to the meetings from your other calendars.
Plan your day and focus
A morning plan, a focus timer on the task, and breaks that help you recover.
Tasks and lists
Inbox, Today, Upcoming, Someday and the Logbook, with subtasks and priorities.
Recurring tasks
Routines in plain words, from completion if you like, with Skip this time.

Is there a separate weekly planner?

No. The week is Upcoming and the calendar's week view, which show the same tasks as your lists. Plan your day and Wrap up help each day.

Can I see my meetings while I plan?

Yes. Add the secret iCal link of a Google, Outlook or iCloud calendar and its events show read-only in the week view and the day plan.

Will thisflow move my tasks for me?

No. Plan your day and Wrap up suggest; nothing moves unless you move it.

Can my planned tasks show in Google Calendar?

Yes. A private calendar link puts your dated tasks in Google Calendar, Apple Calendar or Outlook.

Create an account, open Upcoming and drag your first task into the week.