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thisflow vs Notion
Notion is docs and databases you shape yourself. thisflow is a task manager that is ready from the first task.
Checked 21 October 2026
The short version
Ready, not built
thisflow has Inbox, Today, Upcoming, reminders and repeating tasks from the start. In Notion you design the task database yourself.
Capture in one line
Type “Call Anna tomorrow 15:00 p2” and thisflow sets the date, time and priority. Notion reads dates with @-mentions inside pages.
Where Notion is ahead
Docs, wikis and databases in one place, with custom properties, forms, automations, native apps and Notion Calendar.
thisflow and Notion, side by side
As of October 2026, from each vendor’s own pages. Prices in the currency the vendor shows; thisflow’s are the same numbers in EUR and USD.
| Feature | thisflow | Notion |
|---|---|---|
| Free plan | Yes: 10 projects, 3 members, 5 guests | Yes, with up to 10 guests1 |
| Team plan, per person | Team: €4.99 billed yearly, €6.99 monthly | Plus: $10 per member billed yearly, $12 monthly1 |
| Dates typed in plain words | Yes, in English and Swedish | Partly: “@remind tomorrow” inside pages2 |
| List, board and calendar views | Yes, the same tasks in all three | Board, calendar, list and timeline layouts3 |
| Time blocking in the calendar | Yes | In the separate Notion Calendar app4 |
| Works offline | Yes | In the desktop and mobile apps1 |
| Free guests | Yes | Yes; 10 on Free, unlimited on paid plans1 |
| AI features | Included in Pro and Team (fair use) | Limited trial on Free and Plus; full on Business1 |
| Native iPhone and Android apps | Planned; installable web app today | Yes5 |
| Rule-based automations | No | Database automations from Plus1 |
| Integrations | Slack, email, calendars, REST API, MCP | Slack, Google Drive, Zapier and more1 |
| Data stored in the EU | Yes, in Stockholm | On Enterprise (Frankfurt)6 |
| Swedish interface | Yes | Yes7 |
Which one fits you
Notion may suit you better if
- You want docs, notes, wikis and tasks in the same workspace.
- You design your own databases with custom properties and views.
- You want native apps and Notion’s own calendar app.
- You rely on Notion’s AI agents and meeting notes.
thisflow may suit you better if
- You want a task manager that works without setting anything up.
- You capture tasks in plain English or Swedish, with dates and priorities.
- You want reminders, snooze and repeating tasks with Skip this time.
- You plan your day with time blocks and a focus timer, and keep your data in the EU on every plan.
Switch
Switch in two minutes
- 01
Export from Notion
In Notion, open the task database’s ••• menu → Export → Markdown & CSV. The database comes out as a CSV file.
- 02
Import it into thisflow
In thisflow, open Settings → Data → Import and choose the CSV. A title column is enough; notes, due date, priority, tags, project and status are read when they are there.
- 03
Check the preview, then confirm
thisflow shows what it found before anything changes. Tasks already done in the other tool are left out, and the preview says how many.
Questions about switching
Can I move my Notion task database to thisflow?
Yes. Export the database as CSV and choose it under Settings → Data → Import. thisflow knows Notion’s column names, so names, dates, status and tags are read.
Can thisflow replace Notion?
For tasks, yes; for docs and wikis, no. You can keep Notion for notes and move your tasks to thisflow.
Is there a Notion integration?
No. thisflow has a REST API and an MCP server, and works with Slack, email and calendars.
Sources, checked 21 October 2026
- Notion pricing: https://www.notion.com/pricing
- Notion help: reminders: https://www.notion.com/help/reminders
- Notion help: views, filters and sorts: https://www.notion.com/help/views-filters-and-sorts
- Notion Calendar: https://www.notion.com/product/calendar
- Notion mobile apps: https://www.notion.com/mobile
- Notion help: data residency: https://www.notion.com/help/data-residency
- Notion help: change your language: https://www.notion.com/help/change-your-language
- Notion help: export your content: https://www.notion.com/help/export-your-content
Read on the vendors’ own pages. Names are trademarks of their owners and are used here only to identify their products.
More comparisons
Try it with your own tasks
Free during the beta. Import what you have, keep the other tool until you are sure.