Compare
thisflow vs Microsoft To Do
Microsoft To Do is a simple list tied to Outlook. thisflow adds projects, a board, a calendar and roles.
Checked 21 October 2026
The short version
Projects, not only lists
Projects with sections, subtasks, tags and priorities, shown as a list, a board or a calendar of the same tasks.
Quick add everywhere
Dates, times, projects and priorities typed in English or Swedish, in the browser and the installed app. To Do reads dates on Windows and iOS.
Where To Do is ahead
Native apps for Windows, Mac, iPhone and Android, and tasks that live in Outlook, Planner and Teams.
thisflow and Microsoft To Do, side by side
As of October 2026, from each vendor’s own pages. Prices in the currency the vendor shows; thisflow’s are the same numbers in EUR and USD.
| Feature | thisflow | Microsoft To Do |
|---|---|---|
| Dates typed in plain words | Yes, in English and Swedish | On Windows and iOS; English on Windows1 |
| List, board and calendar views | Yes, the same tasks in all three | Lists and smart lists such as My Day2 |
| Time blocking in the calendar | Yes | In Outlook: drag a task to the calendar3 |
| Sharing with roles | Owner, editor, viewer, guest | Share lists by link; the owner can limit access4 |
| Native iPhone and Android apps | Planned; installable web app today | Yes5 |
| Integrations | Slack, email, calendars, REST API, MCP | Outlook, Planner and Teams6 |
| Data stored in the EU | Yes, in Stockholm | EU data stays in the EU by default (Exchange Online)7 |
| Swedish interface | Yes | Yes8 |
Which one fits you
Microsoft To Do may suit you better if
- You live in Outlook and want flagged email and tasks side by side.
- Your work already uses Microsoft 365, Planner and Teams.
- You want native apps on Windows, Mac, iPhone and Android.
- A simple list with My Day is all you need.
thisflow may suit you better if
- You want projects with sections, a board and a calendar.
- You share projects with roles: owner, editor, viewer and guest.
- You plan your day with time blocks and a focus timer inside the task app.
- You want reminders, recurrence with Skip this time, and saved filters.
Switch
Switch in two minutes
- 01
Export from Microsoft To Do
Microsoft’s support pages describe printing a list from To Do. Copy your open tasks into a spreadsheet, one per row, and save it as CSV.
- 02
Import it into thisflow
Put your tasks in a spreadsheet, one title per row, and save it as CSV. Then open Settings → Data → Import in thisflow and choose the file.
- 03
Check the preview, then confirm
thisflow shows what it found before anything changes. Tasks already done in the other tool are left out, and the preview says how many.
Questions about switching
Can I move my Microsoft To Do lists to thisflow?
Yes, through a spreadsheet. Put your tasks in a CSV with a title column, and a due date and list if you like, and choose it under Settings → Data → Import.
Does thisflow work with Outlook?
Yes, in two ways: forward an email to thisflow to make it a task, and subscribe to your thisflow tasks in Outlook’s calendar.
Is there a Windows app?
thisflow installs as a web app on Windows from Edge or Chrome, with notifications and offline use. Native apps are planned.
Sources, checked 21 October 2026
- Microsoft support: smart due date and reminder recognition: https://support.microsoft.com/en-us/todo/smart-due-date-reminder-recognition-in-microsoft-to-do
- Microsoft support: welcome to Microsoft To Do: https://support.microsoft.com/en-us/todo/welcome-to-microsoft-to-do
- Microsoft support: drag a task to your calendar in Outlook: https://support.microsoft.com/en-us/outlook/calendar/drag-a-task-to-your-calendar-with-to-do-in-outlook
- Microsoft support: create and share lists: https://support.microsoft.com/en-us/todo/create-and-share-lists
- Microsoft support: To Do system requirements: https://support.microsoft.com/en-us/todo/microsoft-to-do-system-requirements
- Microsoft support: To Do and Planner: https://support.microsoft.com/en-us/todo/to-do-vs-planner
- Microsoft support: data storage and compliance in To Do: https://support.microsoft.com/en-us/todo/review-data-storage-and-compliance-in-microsoft-to-do
- Microsoft support: To Do supported languages: https://support.microsoft.com/en-us/todo/supported-languages
- Microsoft support: printing lists in To Do: https://support.microsoft.com/en-us/todo/printing-lists-in-microsoft-to-do
Read on the vendors’ own pages. Names are trademarks of their owners and are used here only to identify their products.
More comparisons
Try it with your own tasks
Free during the beta. Import what you have, keep the other tool until you are sure.